Team                       Office Services
Hours                      Full time: 33.75 hours a week, Monday to Friday, 9am to 5pm (1.25 hours for lunch) –
                                   cover hours for Telephony are 9.30am to 5.30pm
Contract               12 months Fixed-term Contract

 

Background

We are looking to recruit a Modern Apprentice Office Services Assistant to join our Office Services team in Edinburgh on a twelve month fixed-term contract. 

Responsibilities 

This role is an entry level position supporting our Records and Reception/Telephony teams within Office Services. Full training will be provided to the successful candidate to assist with the day to day duties of both teams, as follows.

 Records:

  • Assist with the return of files, deeds and documents to off-site storage providers; 
  • Assist with the efficient recall of files, deeds and documents from our off-site storage providers;
  • Process deeds and documents sent for storage using internal and external storage systems; and
  • Assist with the smooth running of the deliveries/pickups within the office.

 Telephony:

  • Assist the Reception and Telephony team by providing efficient Telephony cover as and when required;
  • Organise security swipe passes and print cards as required; and
  • Various ad hoc administrative duties.

Skills/Qualifications

  • High level of accuracy and attention to detail;
  • Excellent communication skills, both written and oral;
  • Experience in dealing with employees, and clients over the phone and face to face would be advantageous;
  • Ability to provide an enhanced level of customer service to our clients both internal and external;
  • Knowledge of Microsoft Office applications;
  • Flexible attitude and ability to work as part of a team;
  • Strong organisational skills and able to multi-task and prioritise workload;
  • Ability to work on own initiative; and
  • Reliability with a business like attitude to the work involved.

Application Process

Please send any CV’s to Clare Hedges at clare.hedges@turcanconnell.com.  


Closing date for CV’s to be submitted no later than Friday 26th February 2021.   

 

Privacy Statement:  By applying and submitting an application for a position within Turcan Connell, applicant’s information will be held by the Firm for the purpose for which it was collected. All applications will be deleted following a period of six months.